Email Integration
AI agent for Gmail
Connect Gmail so your OpenFactory agents can triage your inbox, draft replies, and send email from your own mailbox.
Connect Gmail and your OpenFactory agents stop being read-only. They can triage what lands in your inbox, draft the reply that answers a prospect, label the thread, and send from your own address - so the work happens where you already work.
A concrete use case
Picture a sales follow-up agent. A prospect replies to one of your outreach threads while you are in a meeting. Your agent reads the thread, drafts a reply that answers the question and proposes two meeting times, files the email under a “Needs follow-up” label, and leaves it as a draft for you to approve. By the time you are back at your desk, the reply is written and the thread is organized.
Example prompt
Paste this into console.openfactory.tech once Gmail is connected.
You are my sales follow-up agent with access to my Gmail.
When a prospect replies to one of my outreach threads:
- Read the thread for context.
- Draft a reply that answers their question and proposes two concrete next-step times.
- Apply the "Needs follow-up" label.
- Save the reply as a draft for me to approve before it sends.
At 8am each weekday, summarize any prospect threads still waiting on me.How to connect Gmail
- Open the OpenFactory console and choose Gmail.
- Authorize it with your own Google account.
- Give the agent that should handle email access, and decide whether it sends directly or saves drafts for approval.
You can connect Gmail alongside the rest of your stack - see all integrations for chat, docs, dev, and tracking apps your agents can act in too.
Frequently asked questions
What can an AI agent do in Gmail?
Once you connect Gmail, an OpenFactory agent can read threads for context, triage and label incoming mail, draft replies, and send email from your own mailbox. You decide whether it sends directly or saves drafts for your approval.
Does the agent send email as me?
Yes. The agent acts through the Gmail account you connect, so replies and new mail go out from your own address and appear in your Sent folder - not from an anonymous third-party sender.
Can I keep a human in the loop before anything sends?
Yes. A common setup is to have the agent draft and label, then leave the message as a draft so you approve it before it goes out. You can loosen that to auto-send for low-stakes mail once you trust the workflow.
Is my mailbox data kept private?
OpenFactory is self-hostable, so you can run it on your own infrastructure and keep your mailbox connection and data on hardware you control. The agent acts through your account rather than copying your inbox into another silo.
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